Organisational and safety measures

Use of masks

Use of masks is one way to prevent infection from COVID-19; other measures include social distancing, strict hand-washing and not touching your face, nose, eyes and mouth and covering your mouth when you cough and sneeze. The following has been determined concerning mask use in the School:

It is compulsory to wear a mask whenever an inter-personal distance of 1.5 metres cannot be maintained.
Students will bring their own mask to the School.

Student entry and exit

It is fundamental that when entering and exiting, the students maintain a safe social distance and wear their mask.

Students will enter the building through the main door, in Plaza de la Compañía, and they will leave via the emergency staircase for all floors, except for the ground floor: the main door on Plaza de la Compañía will be divided into two lanes, entry and exit.

Students with mobility difficulties will use the lift and leave the centre via the main door.

The entrances will be marked with red stickers and exits with blue stickers on the ground.

People from outside the school: postal service workers, couriers, and students who need to do administrative tasks, etc. will enter and exit through the main door on Plaza de la Compañía.

In levels 2/3, access for persons outside the school will be limited and online tasks will be preferred; in phase 4, administration can only be done online.

Classroom management

A distance of 1.5 metres will be maintained between people and the tables will be arranged accordingly. Distribution close to the walls is preferred. The furniture arrangement must not sit students face to face.

A minimum distance of 1.5 metres will be maintained between the front row and the teacher’s working area (blackboard, screen, electronic whiteboard, etc.). The tables will be kept away from the classroom doors whenever possible.

Movement in the classroom will be limited and teachers should not approach the students.

Students should not mingle in the classroom.

The classroom should be aired periodically. Prescriptively, this ventilation should take place between 10 and 15 minutes before students arrive, at the end of each class.

Each student will disinfect the table and chair that they have used, before leaving the classroom, once the class has finished.

Materials Room

Users in the Materials Room will clean their workstation (table, chair, computer, etc.), supervised and helped by the staff in the room. The same instructions apply for the use of lockers. Once the user has collected their material, they will clean the locker. To do this, all areas will be equipped with cleaning products (approved by the Ministry of Health) and paper towels. The staff in the Materials Room will take responsibility for taking out and putting away these products that should be kept out of the students’ reach. Use of masks will be compulsory.

In level 1, the loaning service will be available. Returns will only be made using the red post box at the entrance to the Materials Room. Before handling, they will be kept in quarantine for 48 hours and disinfected before being put back on the shelves. The service will be stopped from level 2 onwards.

Managing internal movements

Students coming to class will enter through the main door, Plaza de la Compañía, and will leave via the emergency staircase leading to Calle Calderería. Students will leave class in an orderly fashion, starting with classroom 21 on the first floor and so on, followed by the second and third floor in the same order of classrooms, as if it were an emergency evacuation drill.

It will be compulsory to wear a mask when moving around the School and the recommended social distance must be maintained.

A system of signs stuck on the floor will be used. The red arrows indicate the entry routes and the blue arrows are for the exit.

As a general rule, the outer doors will remain open to prevent contact with the door handles. This instruction is not valid for the exit using the emergency staircase because fire prevention rules require it to be closed. In this case, students will wash their hands in hand sanitizer before leaving the school.

Classroom and office doors should remain open if possible. If this is not possible, the person that opens or closes them will follow the hygiene rules.

Basic distancing principles will be followed at all times in the corridors, stairways, bathrooms and common areas.

The teachers and students will always wear a mask when they move from one place to another in the building.

It will be checked that common pedagogic materials (Chromebooks, I-Pads, desktop computers, laptops, etc.) have been disinfected before and after their use. A formula will be devised to register the students who have use the material to be able to track a possible infection.

Common areas. The common areas or passing places will be used as little as possible to move from one place to another, avoiding using them for any other type of activities (conversations, lunch, coffee breaks, etc.). Approved signs will be stuck to the floor and furniture to mark safety distances.

Use of photocopiers. Use of paper will be kept to a strict minimum.

Managing bathroom use

The bathroom on the ground floor will only be used by School staff.
Students will only be allowed to use the bathrooms on the floor where they go to class.
Teachers will use the bathrooms on their department’s floor. When teaching, the bathroom on the floor where they are giving class.
Boys will enter their bathroom one by one. The girls’ bathroom will have a maximum capacity of three people. If the toilets are occupied, users must form an orderly queue outside, keeping the safety distance of >2m. In any case, students should avoid meeting other people in the common areas.
The doors to enter the bathrooms will remain open

Cleaning and disinfection

Main

School cleaning and disinfection will be reinforced at the end of each work shift. Regarding cleaning, special care will be taken to disinfect the common areas and the most frequent contact areas.

Furthermore, workstations will be cleaned and disinfected at each change of shift paying particular attention to the furniture and other elements likely to be handled, particularly any used by more than one worker.

Student and teacher participation in cleaning and disinfection

Students will clean their table and chair (and any other common furniture or equipment) before leaving their workstation with an appropriate cleaning product and the necessary disposable paper. Consequently, each classroom will be provided with a bottle of disinfectant for furniture and another for electronic material and sufficient disposable paper for daily cleaning of all surfaces. All these products will be kept in the classroom cupboard. The students will be given time to clean all the surfaces that they are going to touch.

Students will try to limit touching common elements (door and window handles, handrails, etc.) as much as possible. The windows should not be opened or closed by the students.

At the end of each day, the cleaning staff/caretaker will refill the necessary materials for the next day.

The teachers will be responsible cleaning the classroom material that will be for common use that they are going to touch (table, chair, computer and peripheries, remote controls, keys, etc.) and for cleaning materials for students that cannot do so. For interactive monitors, they will use their pencil that will be cleaned at the end of the session, along with the common classroom material.

In addition to the above, students and staff will be provided with hand sanitizer in each classroom to wash their hand when they come in.

Managing School staff

Fundamentally, these rules must be followed:

Maintain physical distancing.
Apply barrier protection measures.
Use of a mask is compulsory when it is not possible to maintain social distancing.
Wash your hands frequently with soap and water or with hand sanitizer.
Limit physical interactions between students.
Make sure that the premises and materials are cleaned and disinfected and air the classroom at the end of the session.
Train, inform and communicate.

Managing personnel from outside the School

Everyone who does not belong to the School must wear a mask. Entry is forbidden for people who have symptoms compatible with COVID 19, anyone who has been diagnosed with the disease and who has not finished the required isolation period or anyone that should be quarantining at home due to being in close contact with a person with symptoms or diagnosed with COVID 19.

They will be required to wash their hands with hand sanitizer on entry and keep an interpersonal distance of 1.5 metres.

People from outside the school should limit their movements within the building.

In levels 2 and 3: service will only be provided by phone or online.

Deliverymen: When a product is delivered to the school, make sure that the deliverymen notify the school of their arrival and leave the package in front of the caretaker’s office using the defined distancing and hygiene measures.

Measures for personnel who are vulnerable to COVID 19

Situations or pathologies that make certain workers consider themselves vulnerable to COVID 19 are: people with cardiovascular disease, including high blood pressure, chronic pulmonary disease, diabetes, chronic renal insufficiency, immunodepression, cancer in an active treatment phase, severe chronic liver disease, morbid obesity (BMI>40), pregnancy or aged over 60 years old.

These workers can return to the workplace as long as their clinical condition is controlled and allows this, while keeping to strict protection measures.

If in doubt, the worker should get in touch with the healthcare personnel of the Occupational Health and Safety Section (seccion.prevencion.educacion@navarra.es); phone: 848 423 769 / 848 423 728.

The OHSS healthcare staff must evaluate the presence of a worker who is particularly sensitive to infection from the SARS-CoV-2 coronavirus, determine the nature of this particular sensitivity for the worker and issue a report on prevention, adaptation and protection measures. To do this, they will consider the existence or non-existence of conditions that allow them to work without raising the risk of the worker’s health condition.

The H&S Section will notify the worker and the School manager about the measures that must be taken for this worker to continue in or come back to the workplace

In the event of a case of COVID 19

In the event that the School students or staff detect any COVID 19 symptoms (dry cough, fever, sore throat, tiredness and in some cases loss of the sense of smell and taste, shivers, muscular pain, headaches, general weakness, diarrhoea or vomiting), they should act as follows

How to act:

Any students, teachers or other professionals with symptoms compatible with COVID 19 will not attend the School, or any that are in isolation due to a COVID 19 diagnosis, or quarantining at home due to close contact with a person with symptoms or diagnosed with COVID 19.
When a student or teacher begins to show symptoms or they are detected by school staff during their working day or during the sessions, they should go straight home and contact their Health Centre or the Navarre hotline (948 290 290) for their case to be assessed. The same instructions apply to Administration and Services Staff members.
In the case of students aged under 18, the teacher will contact the member of the Management Team who is on call, who will notify the family to come and fetch them immediately. The minor will be kept in isolation in tutorial office 1 on the ground floor. The student will be reminded of the procedure to follow: avoid physical contact, get in touch with their Primary Care Centre. Generalised temperature taking as a preventive measure against COVID 19 should not be done in any case.
In the event of perceiving that the person with symptoms is in a severe condition or has difficulty breathing, call 112.
Once the COVID 19 test has been done, the health authorities will determine steps to take with the remaining members of the blockable sector. If their test result is positive, they will not be allowed in the School for the period determined by the Heath Department. They should provide a sick note. Other members of the same family unit cannot come to the school either.
This student’s classroom will be given a deep clean, after waiting the minimum period of 5 hours.

Extra Activities

Conversation clubs, workshops and unofficial languages

The teachers and students in these after-school activities will follow the same rules as the official teachers and students:

Maintaining social distancing.
Compulsory use of mask.
Frequent hand washing with soap and water or with hand sanitizer.
Entry through the main door and exit via the emergency staircase.
Make sure that furniture and materials are cleaned before starting class.
Train the students on correct mask use, inform them of the rules of this contingency plan regarding protecting people’s health and the entries and exits and notifying school management if COVID 19 cases appear among their students.

Cultural activities

The usual cultural activities will be organised, competitions, European Day of Languages, world book day, Basque cultural week, Pamplona EOI cultural week, residential courses for English and Basque, cultural activities for the departments, as long as the evolution of the pandemic and the Health Authorities allow this.

The fundamental health protection rules included in this Contingency Plan will be followed at all times:

Maintaining social distancing.
Compulsory use of mask.
Frequent hand washing with soap and water or with hand sanitizer.
Make sure that furniture and materials are cleaned before starting.